5 Ways To Approach A Storage Unit Inventory System

When you care enough about things to arrange for off-site storage of them, you need to know what you have and where it all is. This makes a storage unit inventory essential for insurance coverage, convenient access, and rotation of belongings — especially if others will access the unit as well. So, how can you create an inventory that works for you? Here are five methods to choose from. 

1. Use Photos. The advent of convenient photo-taking through mobile devices gives you an easy out if you don't like to take a lot of notes. Take photos of items as they are packed along with photos of the labels on the bins, bags, or boxes they're placed in and where boxes are stored. You can even make notes on your digital photo files to help direct later access. 

2. Detail on Boxes. Most organization systems assume that you will label boxes and bins with what's inside. The more detail you go into on the box itself, the less you need to add to any kind of inventory list. Make sure these detailed labels are clearly written and placed on more than one side of each bin in case the container is moved. Finally, ensure that bins are put into storage in ways where the details are easily seen. 

3. Make a Master List. If you're one to enjoy fine detail work, feel free to dive deeply into what you're storing. The more information you have, the better, after all. You may want to use a spreadsheet to make the work manageable, as opposed to pen and paper. Depending on what you store, you could record details like descriptions, locations, color codes, rooms they came from, condition, location of a receipt, value, or age of the item. 

4. Create Zones. Another option for those who don't have the time or inclination to go into detail is to use a zone system instead. Group together like items or items from a particular room and distinguish them this way. Zones should be kept relatively small and may be designated by number or color. Even within the zone, you might also group similar items in smaller bundles for convenience. 

5. Download an App. Are you tech-savvy? Then consider using a dedicated inventory app that does the organization part of the work for you. These apps range in price and style, and they offer services tailored to different needs. Some use photos while others use a QR code system. Collectors can also find apps designed to manage items for sale or trade.

Want to know more about inventorying your belongings for self-storage? Start by consulting with a self-storage facility in your area. With the help of their expertise, you'll undoubtedly find the method that works best for you. And then your things will be safer and more convenient than ever. Contact a storage company for more information.